If you have not had a chance to see the incredible new functionality of Project Services then this little video is worth the 5 minutes that it takes to watch it.
If you have not had a chance to see the incredible new functionality of Project Services then this little video is worth the 5 minutes that it takes to watch it.
There is so much that I don't know and yet, what I do know I am willing to share.
When I share I learn, I like to learn, others learn, I like to teach, we all learn. I like it when we all learn.
Why is learning so scary to so many?
Learning, Learning, Learning
5 Features in Microsoft Dynamics CRM 8.1.0.xxxx (aka CRM 2016 Spring Release) to think on
1) INTERACTIVE: The new interactive experience offers redesigned forms that help users experience CRM in a whole new way. This is a new interface with new potential so if you have been working with Dynamics CRM for years you will want to expand your thinking and your back pocket of options. You don't have to delete how you use to do things, you just have even more options to meet the demands of today. Start by looking at the configuration of your system. Look within your CRM Solution and the settings on each entity. You will see Options for Entity. (step one for your new road of enlightenment)Consider this summary from the CRM Help and Training Guide (there is help and training available)
2) C O L O R S: Sometimes Themes and Colors really make a HUGE difference, people like colors. So when you dive into your configuration and you are looking at your entities understand that you have a number of layers of different options when it comes to themes and colors. For CRMOL users there are theme settings for the whole system in https://portal.office.com and for all CONFIGURATION users there are color settings on entities and layered throughout. You can go as deep as setting colors on values in option sets and oh you can have so much fun!
3) CHANGE TRACKING: Not as new as Spring 2016, but new enough to mention that it exists and what it is given that they slipped it in without too much fanfare. This is a new option in the SDK that allows a developer to tap into a drip feed of changes for integration into other systems and other cool developer type techniques. A NEW SDK feature that is worthy of understanding. You can enable change tracking on a specific entity or on all entities. To read more on change tracking tap into the CRM DEVELOPER CENTER.
4) SOLUTIONS: When adding ENTITIES to Solutions, when in doubt or if you have not learned the strengths and yet to be matured areas of the new solution options then CHECK the ADD ALL ASSETS option.
5) Discover PROJECT SERVICES: a managed solution available from the Microsoft Dynamics CRM team that offers incredibly deep resource management and project alignment. Gone are the days of using the external Microsoft Project software for CRM projects - USE CRM ! Your entire project team will get hands on day to day use of the software they are deploying for their customer.
Posted at 10:35 AM in MS CRM Partner Resources, MS CRM Roll Out, MS CRM Studying, MS CRM Tip of the Day, MS CRM Training Resources, MS CRM Users: The Support Department, MSDYNCRM16 v8 | Permalink | Comments (0)
One of my greatest passions is helping and learning. Today as I walked the bridges of information helping where I can and learning, I discovered a few new links that are worth tucking into your CRM back pocket.
There is a new tool in town for solving the complexity of issues in this world of many, many different applications and just as many versions of applications and operating systems.
announced release of a CRM diagnostic scenario included in the
So take a stroll and learn a little and along the way pay it forward.
Now this session looks like a real winner!
Given all the BUZZ coming out of Envision it looks like the conference was a success in meeting it's goals of sharing the vision!
If You Are Planning for Next Year?
If you’re a business leader who is charged with making or influencing key business decisions within your organization, you’ll gain tremendous value at Microsoft Envision. You’ll find a depth of resources here that will help you not only come away better positioned for your future, but help you discover how to take advantage of solutions today that will deliver immediate results to your business.
New technologies are rapidly transforming the world. Businesses that understand the available technologies—and anticipate what’s coming next—are able to quickly leap ahead. Microsoft Envision gives you the insights you need to take advantage of the evolving business landscape.
Find out more about how Microsoft Envision can help business, marketing, sales, finance, customer service, operations and IT leaders across a variety of industries excel."
Given that so much new has been released, sometimes it is easy to miss some of the powerful new features.
Take for instance USING WORD TEMPLATES in CRM. Sure, letters are nice, but have you ever considered the power of all the other data you can pull into a WORD template?
Even more Options for E-Mail Synchronization
The Server-Side Synchronization Handbook : Another option for Connecting Microsoft CRM Online to Microsoft Exchange Server
1. Workflows can be REAL TIME (Synchronous) or ALMOST REAL TIME (asynchronous) and if you are a business user creating workflows you want to coordinate the timing. In the world of plugins and extensions timing coordination of steps is all part of the job, but in the world of workflows sometimes it is easy to forget about what we are really asking for.
2. Deleting and Cleanup in the world of customization and multiple environments are a specialized thought process. The system supports a merge mindset so when you want to do cleanup (and you are using unmanaged solutions) you want to make sure you cleanup all your environments. I like to use the technique of naming fields, business rules, forms, views and other such configurations in DEV with a prefix of something like ZToBeDeleted so that after a deployment to TEST and PRODUCTION it is easy to do house cleaning.
3. You are not the only one extending and configuring. Coordination equals huge successes and incredible power and depth. It is a product that is always evolving from the power and insight of the incredible team at Microsoft and then there are the other new features that are purchased, reviewed, updated, coordinated and released. If you are writing unsupported code you are asking for headaches OR if your hired gun is writing unsupported code. Take the time to get it done right. Take the time to vet your resources. A low hourly rate does not mean long term reduction in cost.
4. Software as a Service (SaaS) in the world of Dynamics CRM means that you are continuously getting the chance to improve your businesses cutting edge differentiator through the use of the newest technology and business techniques. Get the Learning Mindset and embrace the wave while also taking bite sized, very manageable growth steps forward. Setup your environment so you have a DEV, TEST and PRODUCTION instance so that you can have DEV upgraded first, then TEST (with a release to TEST and Regression Testing) and then roll to production. For smaller firms perhaps only two instances, but always give yourself that learning arena for the larger feature releases.
5. Just because it looks pretty, and has a really cheap initial price does not mean that you won't be paying more in the long run. In the world of ONLINE and the CLOUD do your research with other customers. Understand the 1, 2 and 3 year average costs and understand what you get for the money. The models can be very different. There are hundreds of applications that can be replaced by Dynamics CRM and with the right resources (trained helps) the price is right. Just because Access and Excel are available with office, doesn't mean they are the right solution for a multi-user environment where people need to share real time data across many different devices. Oh and then there is the Out of the Box integration to the Office 365, SharePoint, Microsoft Excel E-Mail, and so much more.
It really is mind blowing.....
Technology grows as fast as your kids and keeping in touch with the drip just makes life so energized!
Microsoft Dynamics CRM v8.0.0.xxxx (2016) was released last Fall offering more functionality at the deepest level and more options and functionality at the user level. Take for instance the new "Interactive Service Hub". A graphical interface in addition to ALL you have through dashboards, charts and views and then you also have new options around knowledge management and at the deepest level new formats for fields.
Even more important, the incredible ground work around mobile and the mastery of DISTRIBUTED PROCESSING leveraging Azure. Distributed processing with any technology is not easy; although in the world of Microsoft CRM we have long had the Outlook Client, still we needed more options and now we have more options. The synchronization of data between multiple source locations is just ripe with potential difficulty and yet, here you have in CRM 2016 some great MOBILE Answers to a tough need.
Now before you start thinking about all that you have not yet tried in the FALL CRM 2016 release (v8.0.0.xxxx) understand that the SPRING 2016 release is rolling out to the customer focus group now. A group of customers who totally get keeping up and have signed up and agreed to test the new software before it is generally available. A win/win situation for the product development teams and for customers. A team approach using real world solutions.
The Spring release is PACKED!
The teams are leveraging not only the power of Microsoft Dynamics CRM (and it really is powerful and occassionally taken for granite), but the depth and power of AZURE, the Out of the Box integration to Office 365 and SharePoint and the maturely integrated solutions like portal and field services.
Given how quickly everything is rolling out the teams have also released a new ROADMAP website so you can immediately know what has been released, what is being released and what is pending for the next update. It is easy to get caught up in the buzz, so this site is available for immediate validation.
Want another insight?
Microsoft Social Engagement is now getting monthly updates.
and then there are versions all the other enhancements on the same page to also catch up on. What? You are interested in Machine Learning? Did you know MSE is ALREADY leveraging the power? Wow!
I work at Microsoft as part of the Microsoft Global Dynamics Domain focused on services. Keeping up with all of the GREAT old and new functionalities can sometimes be interesting, but it is such a thrill to have such a huge tool chest of options for clients in this complex world. A world where technology, configurable technology can offer a great competitive differentiator.
"Big things are happening in the Microsoft Dynamics CRM world"
Learn about the ground-breaking service capabilities, portal solutions, and more coming in the spring 2016 wave: http://bit.ly/1nhl2cQ
Reading a Blog post a day really is an awesome way to get your drip learning on!
I love this quote
“Any fool can write code that a computer can understand. Good programmers write code that humans can understand“.
Code Review is a great topic, particularly in this world of faster and faster and faster deliver.
In terms of reusing code, one trick is to have a team (even if just a team of two) people who code review each others work. You can also purchase code reviews from Microsoft Services or from a partner. the Microsoft Dynamics CRM team also has tons of samples, white papers and trainings that define best practices. Adding code review and refactoring into your processes can significantly increase quality. The other variable is to include TIME to do code reviews and to think about the bigger picture.
It is the default to "solve the issue and request quickly", but to solve the issue and need with sustainability is the goal.
Build your own mobile app for Microsoft Dynamics CRM on Android, iOS and/or Windows.
One of the big areas of development for the Microsoft Dynamics CRM 2016 release has been mobile! Consider multiple operating systems (Android, iOS Apple, Windows), distributed processing (The Power of Azure and the Cloud) and a giant world of choices (One person with an Apple phone, another with a Windows Tablet). Microsoft has always been good at offering a ton of choices.
So you can use all of the choices offered by Microsoft OR you can dive into creating your own. If you align with the team, you leverage the SDK and you write awesome code, the world is yours for the crafting!
Sonoma Partners had a great little post on their blog about all of the different databases that a company might be using and all of the solutions that the Microsoft Dynamics CRM Platform brings to the table. So perhaps "XRM" does not really grab you and define how big the world of possibilities really is! What if you put your head around Any Transactional Relationship Management System?
Pieces of a Lab (the age of the equipment, the pieces that go together, the serial numbers, the experiments related)
Signage on a road (and the vendors that buy the space on those signs and the stores who care (they are located close to the exit))
Accessories for a Fashion Show (and the models and their agents and the clothes they will wear and )
New to Microsoft Dynamics CRM v2016, v2015, v2013?
Relationship Management Software is as deep and complex as the relationships that it is tracking (easy as you and I, complex as you and everyone you know and why) and numerous choices can make it even more complex (do you track the buildings you visit, the people who influence the decisions you depend on?).
YET choice is what makes for a great offering as it morphs to fit businesses from one model to the next. Not only businesses, but the ever changing nature of businesses and the uniqueness of your business.
Three Great Tips to working with Relationship Management Software as the heart beat of the company
1) Make sure you have the people (or support from people) in place that understand the product inside out and backwards. The strengths, the weaknesses, the reasons behind all that is offered and how to leverage those reasons to meet your needs. Also make sure these people have time for continued learning. Everything keeps growing and offering.
2) Make sure you honor and respect the product. If you don't host your own website then perhaps you don't want to host your own web based applications. Leverage the offerings and power of CRM Online which is backed by data centers layered in physical and virtual security. Check out the CRM Trust Center for more information.
3) Polish up your processes. Define consistency, eliminate crazy edge cases and understand what each and every person is doing to get the job done. They have found their own efficiencies, adopt the efficiencies. Consider things such as thinking hard about "alerts" before sending an e-mail alert after everything that happens in the system. Do people really need more e-mail? Leverage Dashboards, charts and PowerBI graphics to really understand the data that gets put in so that putting the data in the system makes a whole lot of sense to everyone. Share the results.
It is true that you can import data into Microsoft Dynamics CRM Online.
It is true that you can setup complex integration with Microsoft Dynamics CRM Online.
It is true that you are not the first person to do this nor the first company or complex Enterprise or complex small business environment.
When you need to get started it is; however, helpful to have a service that supports getting you started. Needless to say Microsoft now offers the DATA LOADER SERVICE for CRM Online.
There are two great blog posts on this service written by the team!
Now that Adult Coloring Books have exploded on the marketplace perhaps it is time for you move from the joys of PowerPoint (Admit it, you love it because it is easy creativity) to the joys and the incredible POWER of VISIO or SWAY (but I will save SWAY for another post)!
Do you have processes? Do you want to get these processes to be adopted and consistent across all departments? Why not drop them into a SIMPLE VISUAL DIAGRAM and post them around the office?
Or you can really get into it and use them to "visualize the future state of transformative initiatives" or to "stay on top of operational insights". It is true that a picture can communicate 1000 words and in this noisy world, using a picture to communicate can make a huge difference (even for the most sophisticated).
To learn more about the new features of Microsoft Visio you can read up about it on the Microsoft office team's blog. I even enjoy older posts like this one which is already a year old!
First define your desired architecture! (Think Design your addition or house)
Then do some reading and planning! (for instance you might want to have your upstairs bathroom above your downstairs bathroom to make the plumbing easier)
Consult an expert or hire an expert! (They have the experiences of numerous projects rolled out successfully that are often very, very, very similar to what you are doing)
If you want to learn by doing, calculated in the learning curve, because you will make mistakes and you will want to have a plan for fixing the mistakes so that the system is not compromised. (Consider what happens when that addition to the house or the house is not built to code)
There was a nice little feature released as part of Microsoft Dynamics CRM 2015. You can now add CUSTOM HELP to your Microsoft CRM system.
Posted at 03:20 PM in MS CRM Users: Network and CRM SQL Database Administration, MS CRM Users: The Executive Office, MS CRM Users: The Marketing Department, MS CRM Users: The Sales Department, MS CRM Users: The Support Department, MS Dynamics Relationship Management Development (xRM), MSDYNCRM15 v7, MSDYNCRM16 v8 | Permalink | Comments (0)
Microsoft offers so many choices that sometimes finding out about new choices is noise, noise, noise, but then there are the noises that are worth listening too. Take for instance that for CRM Online users there is a solution that is free and is tucked into your administration options and that makes users go "wow".
Start by going to your CRMOL Administration Portal (http://portal.office.com) and selecting Service Settings, Dynamics CRM
You then want to select Dynamics CRM Administration which will list your instances and solutions
The world of CRM Online Offered Solutions
and I started this post with InsideView's Microsoft Dynamics CRM Insights on my mind. It offers some very interesting Account and Contact updates for users who want "web" data options for updating of account and contact details. READ the readme to fully enable for there is some need to update your forms to take advantage for the solution feature offerings. It also requires that you have configured your system administration account correctly.
In addition to the free offering the company also has more extensions and some international features. Take a peek at their website. and reach out to their team for more support and more awesome.
So you have not quite jumped to Microsoft Dynamics CRM 2015 or Microsoft Dynamics CRM 2016 and you still have users who are learning more and more and more of the DEPTH and potential of Microsoft Dynamics CRM.
You might also want to consider updating your DRIP LEARN habits. It is the New Year and new habits are a great way to polish up and sharpen up. What is DRIP LEARN? Drip learn is simply reading one blog post a day or one article or watching one 15 minute video. It is amazing how just a little bit of coffee cup, drip learning can impact your world and your thoughts.
Microsoft Dynamics CRM is a continuous book, with pages being edited and new pages being added with each release. Those who build their projects to live with the growth of their companies do not need to be concerned for the book continues as your business continues.
For those who are still running Microsoft Dynamics CRM older versions, this page might be of interest. The Microsoft Support Lifecycle Page
What is a Support Lifecycle, you ask or more appropriately, what is the support lifecycle policy? There is more on the website, but consider this ...
"What is the Support Lifecycle policy?
Microsoft provides an industry-leading Support Lifecycle policy—in length and provision—giving customers consistent, transparent, and predictable timelines for which software is supported."
Posted at 08:46 AM in MS CRM General Announcements, MS CRM in Enterprise , MS CRM Selling, MS CRM Studying, MSDYNCRM04, MSDYNCRM11 v5, MSDYNCRM13 v6, MSDYNCRM15 v7, MSDYNCRM16 v8 | Permalink | Comments (0)
Microsoft has a long history of offering choices! Just consider how each individual can configure their Outlook usage differently from every other user and yet it is also consistent. This is a very interesting balance.
In the world of Microsoft Dynamics CRM and particularly in the world of Microsoft Dynamics CRM Online (currently v2016 aka 8.0.0.xxxx) the choices list is getting so long that I rarely hit a request that doesn't have many options.
Take for instance the integration to Microsoft Outlook and E-mail.
We have the traditional CRM Outlook Add-In Application which has continued to be updated and upgraded and we have a new Outlook App! Jesper has provided a really nice table of the differences in this blog post.
There is also the new MOBILE EXPERIENCE and MOBILE APPS and it is quite the experience or experiences ! Microsoft is now tapping into the incredible power of AZURE to further enhance the mobile offerings. I so love it when the development teams work closely together for even more WIN/WIN/WIN!
In terms of the details : Many of the partners are blogging on these new mobile features such as indicated in these links
BUT Wait that is not all! Welcome to the world of POWERAPPs! and you definitely want to follow the PowerApps team blog to keep an eye on this whole new business space. I mean don't you want to write your own app, without a developer?
The options don't stop there. There was a time when I would hear a bit of grumbling from the senior techie guru programmers who were not CRM Centric, but this grumbling is fading into a thing of the past. Developers can now work in the world of Dynamic CRM with hundreds of different technology choices. They can leverage the incredible application security depth of CRM, the business friendly process control, the "entity" relationship structure and the power of CRM to meet numerous custom solution needs.
Check out these three videos for more on leveraging the ANYTHING transactional relationship management platform.
Module 1: https://youtu.be/GI54dCi2sIg
Module 2: https://youtu.be/MC2NaanB5Mk
Module 3: https://youtu.be/c-TrDYQ6VQY
And as such I encourage all of the readers to adopt a mindset of continual learning, continual re-evaluation and continual planning to adopt all of the great. Choices are relevant depending on timing and given this world of change that we live in, timing constantly changes. So learn and question, learn and question and grow, grow, grow!
The above paragraph is from the new Microsoft Dynamics CRM v2016 (also called v8.x.x) Preview Guide. It is important to dive deeper into what this really means, because it can make a huge individual and corporate difference.
Why do we use CRM? In the traditional thought process ..
We use it
In a less traditional sense we also use it to
Why do we keep track of these interactions?
We keep track so that we can remember, we can grow, we can offer services, solutions, and opportunities to those that we have met.
We keep track so that we can meet our goals.
So how does productivity play into this? Why is productivity so very important and emphasized in the cutting edge, just about to be released, Microsoft Dynamics CRM 2016 system?
It is all about how any given individual works on any given day. We write letters in Microsoft Word, we do analysis in Microsoft Excel, we read and respond to e-mail in Microsoft Outlook. We might even have hundreds of libraries of documents and files in SharePoint.
And we work with CRM, BUT what is important to realize is that for those super shined up, and refined businesses! They work with all of these tools seamlessly as if they were one application and they do this by leveraging the Microsoft Dynamics CRM Glue that Office 365 and CRMOnline offer.
It doesn't matter if you are in the CRM Interface or the Outlook interface or your mobile device all of your data is available.
Your contacts are organized against accounts and your documents for that account are available easily. Any sales opportunities are visible as are all of the account specific support cases.
Your client critical e-mails can be stored with one button click or other e-mails that are not worth saving can just remain in the noisy world of your personal Outlook.
WE work in our individual silos, BUT we also work on teams and information needs to be shared. MS CRM adds this duality of shared e-mail and private e-mail. The 360 degree view into the client. It does it by it's deep integration to the Office products.
You love Microsoft Excel! You want to do your data entry in Microsoft Excel. Microsoft Dynamics CRM 2016 offers Immersive Excel where you can enter data into this beloved tool and have it update the centralized system of records.
You love writing letters in Microsoft Word! Microsoft Dynamics CRM 2016 supports creating Microsoft Word documents with data pulled from your CRM System. This data is not limited to client name and address. This data can be any data you want to include in your Microsoft Word document that you have access to in your MS CRM System.
Outlook: Ah yes Microsoft Outlook offers so many choices. Do you like using Outlook tasks, well these can be tracked as CRM contact activities with a single click the work you are doing in Outlook updates the client activity record in CRM that was pending completion. This also applies to appointments so valued in your calendar. Others need to know about many of these even if they are not invited.
Now let's talk about Microsoft Office 365, which is flying out of the gate and disrupting the calm world of Microsoft Office. Why ? Because Office 365 is so very much more than just Microsoft Word, Excel, and Outlook E-mail. O365 offers more and more APPS to office users. Products like SWAY, DELVE, POWERBI, PLANNER and even a new Microsoft Dynamics CRM Client Application for e-mail management. It is also disrupting with features such as GROUPS and all work tightly with Microsoft Dynamics CRM Online.
So productivity is huge, but Microsoft also continues to offer choice. So many choices and so many ways to work, with one consistent experience, the experience of one application with many, many features.
SO How do firms really become super refined and polished with this software? They work with consultants who specialize in helping you to make the right choices from the hundreds of choices to fit your business needs.
As canned as the triangle sounds : PEOPLE, PROCESS, PRODUCT/Technology it really is true. To get the most out of your investment in technology, invest in a partnership with a company who provides the product, and commit to working with people who can provide the experienced services, and refine and document and consult on your processes.
Microsoft Dynamics CRM Entity Relationships come in many flavors, but many to many relationship types has some interesting options.
Consider the N:N or Many to Many relationship. If you use the Out of the Box (OOB) N:N relationship option the system will create a hidden in between table. This works wonderful for many situations, but it does not handle situations where you want to track a long list of fields and information about the relationship.
Take for instance if you want to track people who attend one of your provided classes. So for any given contact that you have they might attend one or many of the classes you offer.
You want to track not only that a specific person was in a specific class, but also what grade they received in the class and if they were an actively engaged member of the class.
In order to you to do this you can setup an entity called "Class Participation" and you can then setup relationships to that entity to mimic many to many as follows
Setup a 1:N relationship between Contact and Class Participation (for any given contact they might participate in many classes)
Now setup am N:1 relationship between Class Participation and Class (for any given class participation it might be related to any number of classes.
The steps above setup a many to many relationship with full configurability for the Class Participation entity. You can add fields to the class participation entity and you can display and use this entity for many different purposes.
So you think you are the ultimate master of Microsoft Dynamics CRM! This is totally awesome, because now you can empower your entire team with new PowerShell Awesomeness for Microsoft Dynamics CRM Organization Data!
AND don't forget to send some feedback and love to the developer!
One of the benefits of Office 365 is that it is continually providing you with new applications and features. Microsoft Dynamics CRM continues to deepen and connect with these features as well.
Take for instance Groups
IT has been said that the term xRM confuses clients. In fact it has even been said that using the words xRM are "anti-Marketing"; however this youtube video really summarizes the concept quite well.
Additionally smart customers really do want a competitive differentiator and getting this competitive differentiator without writing 100% custom is such an awesome incredible.
Configuration, Configuration, with a dash of extension ....
Why Supported Extension? Integration options, portal options and ...
If you have not noticed there is an incredible Microsoft Dynamics CRM Software Developers Kit (SDK), but in previous versions of the SDK there were also a set of visual studio tools.
Working in Technology? As We Know Change is A Constant
So lets look at some changes
Visual Studio Tools for Microsoft Dynamics CRM are now available as part of Visual Studio. Check out these to get started
and there are a ton more available and always more coming -> use SEARCH
You can also use the Microsoft Dynamics CRM 2013 SDK Visual Studio Tools with Microsoft Dynamics CRM 2015. You update your references to point to the new SDKdlls and update the framework version to 4.5.2.
There are a number of different blog posts buzzing on this, Such as these:
You also need to consider CRM Online and the reality that the current version of CRM Online is v7.1.x and the version of CRM On-Premise is v7.0.1 (although only a few months behind). One of the huge benefits of working with a CRM Online model is the drip feed to stay current. Huge Upgrades are a thing of the past when it comes to Software as a Service (SaaS). This also changes the development and extension model.
Are you thinking about moving your Microsoft Dynamics CRM instance to Azure? Or perhaps you want to move to CRM Online? Maybe you just want to upgrade from a much earlier version to the most current version?
Microsoft Consulting Services has a set of services that will provide you with an upgrade assessment.
Now is a great time to get that assessment done and to start thinking about polishing up the heart beat technology of your company. The products every one of your staff use : Microsoft Office (or O365) and Microsoft Dynamics CRM!
In catching up with the communities I saw comments regarding a client who wanted to make sure development and extensions were supported.
Kudos to the client for recognizing that Microsoft Dynamics CRM is flexible, configurable and extendable with supported paths and that developers can sometimes be a little too creative without remembering the long term cost.
When working with Microsoft Dynamics CRM Online in Enterprise there are many variables to consider. These include some of the following, but there are also small tidbits that need to be considered. I have listed some of the items below to raise the bar for everyone.
Business Rules: CRM Business Rules are associated to each entity, when you create business rules they are stored with that entity and move with the solution that includes that entity. If you need to delete a business rule you must delete it from every environment that the solution has been deployed.
Use Colors: Within the world of Dynamics CRM Online you have custom logos, colors and themes. This allows you to color code different CRM Online instance so that people in large enterprises, who have multiple CRM Online tenants and instances, don’t accidently enter data into the training environment instead of production.
Anticipate Product Line Architecture: MCS Offers a CRM PLA service for clients that need a CRM Product Line Architectural engagement to address questions on shared data, hybrid offerings, leveraging Azure, Enterprise data warehouse options and security needs? Watch out for the spread of silo'ed data that is such an easy trap for all vendors and customers to fall into.
Plug-Ins: You can change the context in which a plugin runs: By default it runs under the context of the logged in user, but there are cases when you want to run a plugin under the context of a user with different security such as a system user.
Security Roles are not only what you can see. All of the Out of the Box security roles contain hidden permissions that can be utilized through cloning. If you create a NEW security role, pay attention to the lack of hidden permissions that might impede functionality.
Service Module: Follow the Sun: Microsoft Dynamics CRM Service Module offers, not only an owner of a case record, but also tracking of the person working on a specific case record at any given time.
Performance: CRM Architecture does make a difference. Quick Search needs to be positioned for small searches with one or two search columns. Advanced find can be positioned for more complex queries or better yet leverage the power of the PowerBI Toolkit. You also have Enterprise Search at the top of the screen, use all your search options and even more are mentioned in the CRM Roadmap. You can also leverage the CRM Online Diagnostics Page and test form performance by Measuring Form Performance: CNTRL+SHIFT+Q
Versioning: Understanding Versioning: The Microsoft Dynamics CRM Product Team has updated their versioning, offering a clearer understanding of Major Releases, Rollup Releases and Service packs, but the true power of the experienced field engineers is knowing which feature was released with which version and the maturity of that feature. Work in partnership with Microsoft Consulting Services.
Client Software: The Outlook Client and the Unified Service Desk (USD) are client side software. One of the key questions within Enterprise are what are some options for pushing out this software. Also the client can have conflicts with certain anti-virus offerings so position and understand these conflicts and install requirements..
Working with the ISV’s: Portals: How many concurrent users was it designed for, used with and supports? Service Agreements with ISVs for outage of dependent components. Who owns updates, upgrades and testing in the fast paced release world of CRM Online?
Outlook Contacts: The Business conversation: Corporate Contacts vs. Personal Contacts and Data Migration. Do users have contacts in Outlook? How will these contacts be reconciled? How will you combine many different silos of contacts into a shared source?
Answers to the easy and hard questions to consider as we think about Managed and Unmanaged Solutions
1) How do you create a managed or unmanaged solution?
2) What is a CRM publisher?
A publisher allows you to define a prefix and variables for your solutions. A publisher can be used to organize or classify components added to a solution. To create a publisher
3) What benefit does the publisher give the customizer?
4) What happens when you import an unmanaged solution?
5) Can you export a managed solution?
6) Who is the primary audience for managed solutions?
7) What are the disadvantages of using managed solutions?
Let us take a look at Managed and Unmanaged Solutions.
Unmanaged and managed solutions
There are two types of Microsoft Dynamics CRM solutions: managed and unmanaged. Managed solutions require a clear depth of understanding of managed solutions. They are used by the Independent Software Vendors (ISV's) who sell a set of IP that is not expected to be changed or modified by the customer purchasing these solutions. They are positioned to be updated or upgraded only by the ISV that sells them.
This is an important point for customers (who purchase these solutions and then extend CRM) and for partners (who create solutions for customers that are designed to be given to the customer to maintain).
UNMANAGED solutions are the more historical, potentially more flexible and what I like to call more organic. Organically I can generally fix most issues found in unmanaged solutions whereas managed solutions I must go back to the ISV.
It is also worth mentioning the "System" Solution.
The system solution represents the solution components defined within Microsoft Dynamics CRM. Without any managed solutions or customizations, the system solution defines the default application behavior. Many of the components in the system solution are customizable and can be used in managed solutions or unmanaged customizations.
If you add customizations without using a unmanaged or managed solution you are modifying the system solution. If you create an unmanaged solution (so you can easily move your changes to other environments) you are merging your changes in with the system solution. Every component of an unmanaged solution is prefixed with the prefix you define in the publisher. Every component that you add to the system solution (without leveraging managed and unmanaged solutions) is prefixed with new_
The team doesn't let you add, without some indication that it was added. (smart team)
So some easy and hard questions to consider as we thinking about Managed and Unmanaged Solutions
1) How do you create a managed or unmanaged solution?
2) What is a CRM publisher?
3) What benefit does the publisher give the customizer?
4) What happens when you import an unmanaged solution?
5) Can you export a managed solution?
6) Who is the primary audience for managed solutions?
7) What are the disadvantages for the customer of using managed solutions?
The MB2-707 Exam is focused on Customization and Configuration of Microsoft Dynamics CRM v7.0.x
To help re-enforce the information in my head and to share knowledge, because knowledge shared is knowledge gained I will try to focus my next set of posts on the new material.
The Microsoft Dynamics EMEA Team also shares a ton of great information. Follow their blog and quickly get information on items such as Auditing.
Take for instance this little statement and the article that follows ..
"You have the ability to audit a user's logon access to the CRM Server. The information that is recorded includes when the user started accessing Dynamics CRM and if access originated from the Dynamics CRM Web application, Dynamics CRM for Outlook or SDK calls to the web services."
Mucho Thanks to Shawn Dieken for continuing to embrace Knowledge Shared, Knowledge Learned and by summarizing an incredible library of Microsoft Dynamics CRM Tips, Tricks, White Papers and Resources.
I have even known people to respond to posts in the community with comments like "Oh that is Tip #147, read more here"
and Shawn is not the only one .. check out these other resources as well
and the Dynamics CRM Tip of the Day
and the Performance Tips and Tricks
and Partners also offer Dynamics CRM Tips
"Next Generation Sports Network (NGSN) wanted to make international soccer matches available live and on-demand to a global viewer base. It required a wide array of solutions to create the next step in in the evolution of the online sports viewing experience. With Microsoft Azure and support from Microsoft Services, NGSN was able to build a global broadcasting network in just six months – just a fraction of the time required for an on-premises solution."
Three Words: Do the training
It is available on PartnerSource, the Dynamics Partner Learning Portal
Microsoft Dynamics CRM 2013 Applications
Extending Microsoft Dynamics CRM 2013
Microsoft Dynamics CRM 2013 Deployment
Microsoft Dynamics CRM 2013 Customization and Configuration
Microsoft Dynamics CRM Application
Microsoft Dynamics CRM Online Deployment
Microsoft Dynamics CRM Customization and Configuration
Microsoft Dynamics CRM Installation
Microsoft Dynamics Marketing
One of my favorite bloggers, Ben Hosk, has a great post about teaching Senior Developers to think in entities. Why Entities instead of Tables? Well they give you so much more.
Did you know that if you track all your requirements and backlog iteration items in Visual Studio Online you can easily bridge Business Speak and Developer Speak?
The developers live in Visual Studio, writing code and looking at lines of characters that are often Greek to the non-dev folks, but by using work items in Visual Studio Online you can all work in one world.
Better yet, you can add Microsoft Test Manager test cases and link those to the work items. Just for fun you also get full graphing on burn down and task management.
I like the AGILE TEMPLATE, but also use the SCRUM Template despite my mantra of all CRM projects should be ITERATIVE or a mix of AGILE and WATERFALL.
PS: Online, available from anywhere and it sync's with your local version of Visual Studio and Office AND there are some free try it out options.
Sometimes the developers have to sit at the table and talk to each other.
In the really big Enterprise projects, where you bring together the greatest of the great (sometimes still bleeding) AND you pull in the well established, proven technologies, you often end up with a wide variety of languages, thoughts, strengths and weaknesses. (sprinkling in acronyms and it can get really crazy)
Each person is a deep expert in their specialty, but getting each expert to use a language that other experts can understand is a challenge worth noting.
If one person is talking Plugins, Processes, and Actions and another is talking approval cycles, statuses and signoffs and a third is discussing throughput, bottlenecks and distribution you might have a disconnect.
Recognition. : Acknowledge and recognize that different languages are being spoken.
The second Trick?
Diversity Training : Point out that each person is incredibly different, show a few videos.
The Third Trick?
Collect all the egos and put them in a bag on the table. They cause so much heart ache!
Now add transparency. Acknowledgement and diplomacy.
I have yet to master all of the above. My fears, well ingrained XRM/CRM Think, opinions and even my female blond hair have known to get me in trouble, but I don't regret my transparency and shared knowledge. I regret my lack of occasional sensitivity. I get so excited about the project and the technologies, I can forget about the people.
It does TAKE all variables. People, Process, Technology (well recognized buzz)
So back to the first line of this post. In the world of partners, there is this tendency to yell over the fence to the developers the criteria and requirements that need to be met. This works for many a plugin or DLL, but sometimes the developers really need to talk to other developers.
So this is a shout out to partners, vendors and ISVs to let the guys and gals with their heads down coding out in the field, to fine tuning their business skills and to encourage them to participate in some dev to dev discussions. It can increase quality and create a bigger network of knowledge shared, knowledge learned.
Oh and a message to all developers in the world of Dynamics CRM and External apps talking to CRM: Keep an open mind, find the STRENGTHS and learn how to work with the not yet released or newer weaker areas, from those who have mastered the road before you.
Your developer peers are a close knit team writing code every day with variables that you might not be aware of.
Dipping my toe into the world of Microsoft Dynamics CRM 2015 OnPremise installation and a couple of key tips to remember (posting them here so I can find them).
Thanks to the Microsoft Consulting Services CRM Consultants: Thymio and Salvador who shared their knowledge and continue to make incredible wonderful happen for clients working with Microsoft and clients working with Microsoft Partners and Microsoft Consulting Services.
1) When you create your service accounts - create them in the SAME Organizational unit (OU)! If you create them some where else and copy them you are not going to be a happy camper and you will spend hours trying to figure out why you are getting issues.
2) Don't forget about the SPN's. To read more about the Service Principal Names and what SPN's mean, take a look at this great TechNet Article.
3) Do you host your own web page? Most likely not and Microsoft Dynamics CRM is a very powerful web application with numerous options and offerings. So before you decide you are going to do your own Microsoft Dynamics CRM On-Premise Install - Do some reading and get the help and buy in of the right people from your team. The guru network guys who are swamped (get on their calendar)
A few resources and there are more:
If this is not something you want to tackle there are many options.
1) CRM Online
2) CRM Hosted by a third party partner
3) A certified in Microsoft Dynamics CRM Infrastructure partner or MCS team who can work with your IT Department to get CRM Installed and running smoothly.
4) Leverage the incredible of your professional Field Engineering contract. The CRM PFE Team is so impressive! They really offer a huge amount of experience and lessons learned particularly when it comes to smooth operations, performance and getting this running right.